Controlled Goods Program security assessments, with every check in one file
For every employee who needs access to controlled goods, your designated official collects ID, a criminal record check, references, sometimes a credit check, and certificates of good conduct. Then keeps it all on file for inspection.
Credibled runs the checks and keeps the file. Your designated official makes the call.
The checklist, and where Credibled fits
The Controlled Goods Program publishes what a designated official must collect before authorising an employee, officer or director. Here is how Credibled handles each item.
| What the program asks for | How Credibled handles it |
|---|---|
| A criminal record check, fingerprint-based or name-based verified against the RCMP's CPIC system | Enhanced Canadian criminal record check, name-based and verified against CPIC. Usually 24 to 48 hours, often about 15 minutes |
| 2 pieces of government-issued ID, at least 1 with a photo | Your designated official collects the 2 ID copies for the file. Our report confirms the person's identity was verified and shows the type of ID checked |
| At least 2 personal references, none of them immediate family | Professional reference checks today. Personal references Planned for 2027 |
| Employment and education history, verified | Employment and education verification, direct from the source |
| A credit check report, when the designated official requests one | Credit report, instant |
| A certificate of good conduct from each country lived in for 6 consecutive months or more | International criminal record checks in more than 200 jurisdictions. Talk to us about the countries you need |
| The completed security assessment application | Completed by the employee and your designated official. Pre-filling Planned for 2027 |
| The security assessment summary and notice of authorisation or denial | Your designated official's decision, on the program's forms |
| Records kept for 2 years after the person leaves the role | Every check dated, sourced and downloadable as a PDF |
The employee completes their checks from their phone. No appointment, no police station.
When the inspector asks for the file
Your designated official doesn't send most security assessment files to the program. They keep them. Inspectors review those files on site.
That is where paper-based assessments come apart: a missing credit report, an undated photocopy, a check nobody can find.
On Credibled, every assessed employee has one file:
Role-based access means only the people you choose can see it.
The checks behind the risk decision
The documents are only half of an assessment. Before authorising access, your designated official must verify and assess the person's employment history, education, travel, personal references and more, then decide the risk of unauthorised transfer. A clean criminal record check doesn't answer that on its own.
Credibled handles the verification:
Reference checks
Professional references today, for $9 per candidate, any number of referees, with integrity alerts when a reference looks like it came from the candidate. Personal references, which the program also asks for, are planned for 2027.
Employment verification
We contact previous employers directly to confirm titles and dates. No third-party database.
Education and credential verification
Confirm degrees, diplomas and professional certifications with the issuing institution.
Employment, education and credential verification carry published pass-through access fees, which appear on the invoice after the fact.
Every result lands in the same file, as the proof of validation an inspector expects to see.
Assessments expire. People change.
A security assessment is valid for 5 years at most, and only while the person stays with your organisation. Your designated official can revisit it sooner if circumstances change, and must reassess after learning of any change in the person's criminal history.
The program doesn't send expiry notices. Tracking every date is on you.
Between assessments, the regulations require each assessed person to report any change in their criminal history within 5 business days. Re-screening is how you confirm nothing was missed.
Today, you can run a fresh enhanced check on anyone, whenever you choose.
Built for the whole assessment
Three things a designated official does by hand today. In 2027, Credibled does them for you, inside the same file.
Automatic re-screening
Set your re-screening cycle once. Credibled re-runs the checks for your assessed staff on schedule and flags anything new for your designated official. The program won't remind you when an assessment expires. Credibled will.
Applications, filled in for you
Your employee already gives us their details when they complete their checks. Credibled will use them to pre-fill the program's security assessment application, so your designated official reviews instead of retyping.
Personal references, to the program's rules
The program asks for 3 references, including at least 1 personal and 1 professional, with no family members or co-habitants. Credibled will collect them that way from the start, so the references section is complete when it reaches your designated official.
What we don't do, so you know upfront
We don't make the decision.
The risk assessment, the security assessment summary and the authorisation or denial belong to your designated official. We supply the checks behind them.
We don't do fingerprinting.
The program recommends fingerprint-based checks, and requires one for designated officials themselves. If you need one, use your local police service or an RCMP-accredited fingerprinting company.
We don't assess everyone.
The program itself assesses designated officials, authorised individuals, owners, temporary workers, international students and visitors. Your designated official assesses employees, officers and directors, and that is where Credibled fits.
We don't grant government clearances.
A Secret clearance or a Transportation Security Clearance comes from the federal government, and your designated official may accept one in place of a new assessment.
No contract.
Pay per check. No subscription, no minimum, no annual commitment. You only pay for completed checks, never ones still waiting on a candidate.
A named person.
Every account gets a named account manager, whether you assess 5 people a year or 500.
Questions designated officials ask
The program
What is the Controlled Goods Program?
What is a controlled goods clearance?
Who conducts security assessments?
What does a security assessment require?
The criminal record check
Does the criminal record check have to be fingerprint-based?
Which Credibled check do we need?
How long does it take?
Do you provide copies of the employee's ID?
Validity and records
How long is a security assessment valid?
Why do some assessments only last 3 years?
When do we have to reassess someone?
How long do we keep the records?
Can we accept a government security clearance instead?
Using Credibled
Can Credibled complete the security assessment for us?
What if the employee lived outside Canada?
Do you check personal references?
Can you automate re-screening?
Who can see our employees' data?
Where is our employees' data stored?
How much does it cost?
Can I start today?
Program requirements verified against Public Services and Procurement Canada's published guidance on 11 September 2026.
One file per person. Ready when the inspector is.
Create an account with a work email and run your first check today. Pay per check, no subscription.